We know that event planning can be stressful; more so if it’s you first time corporate event planning as you need to make sure you are meeting the intended purpose of the company’s event. We are here to ease your burden by providing you the top vital tips to help you plan a successful corporate event.
What do you need to know for successful corporate event planning?
Understand your Objectives, Audience & Event Theme
What type of corporate event is it? What is the corporate event for? These are the questions you should be asking yourself when you plan an event on behalf of your company.
There are many different types of corporate events ranging from conferences, meetings, seminars, training’s and functions. They don’t always have to be serious. Corporate events can be fun if that’s the theme and purpose. By understanding what it is, you can understand the objective and purpose to why it is being held in the first place. By holding a corporate event, companies are able to strengthen their employee’s skills through training workshops and also improve relationships by hosting networking events.
Additionally, understanding your audience, of who is attending the event is imperative to choosing what is needed for your event and where it needs to be located.
Clearly outline your budget
By understanding what type of event you are hosting, this contributes to how you will budget the amount of money you have available to spend where. Make sure to keep a checklist and prioritise the necessary item (which is the next point).
What are your top priorities?
Understanding what you need to have at the venue, allows you to pin point where your corporate event is best suited at. For example, if you are hosting training workshops, your company will need space to hold a number of your employees and also specific technology such as projectors, computers etc. If the training/meeting is all day, then you would prioritise food and catering on site.
As yourself this, do you need:
- Individual Workstations
- Catering & Menu Choices
- Location & Proximity (how about at Holiday Inn Melbourne Airport which is close to Melbourne Airport?)
When & where do you want the event?
When you’ve organised what you need, then you can choose a date, time and location that is suitable for your company and meets your following priorities and budget. For instance, are you having business training during the morning at breakfast or at night, after work? These are the sort of questions you should ask yourself when event planning.
Plan the logistics of the day
Outline everything you need to have on the day (like catering etc.), and understand how the day will run, in terms of who is guest speaking and hosting the corporate event. Prepare a timeline of what’s happening when, to ensure that your guests and/or employees remain engaged and interested throughout the entirety corporate event.
Finally, make sure that you evaluate your event by gathering feedback from your attendees. By doing so, you know in the future what you need to change, improve on and keep at the next corporate event.
We hope these following tips here help you have a stress-free time planning your corporate event.